Everything A Core Facility Runs On
One system for users, staff, directors and system admins, from the first access request to the monthly charges.
Book The Time, Then Run The Tool
Day, week, month and timeline views for every tool, with each tool's own hours and booking rules checked before you book.
- Drag or tap to book. The estimated cost and any rule hint show before you confirm.
- Next Free finds the next open hour; favourite tools come first.
- Charge To
- Materials Lab · Cost Center 12001
- Session Type
- Independent
- Duration
- 2 hours
- Estimate
- Shown from the tool's internal rate
The Relay Follows The Booking
Enable starts the session and switches the tool's relay on; Disable ends it. Orbit reads the relay back, so everyone sees what is really in use.
- Live state for every tool: in use, idle, starting or under maintenance.
- Walk-up use creates its own booking; actual relay time is what gets charged.
- Relay
- On, read back by the interlock box
- Session
- Started 09:00 · Materials Lab
- Booking
- Until 11:30
Every Request, With Its Next Step
Facility access, tool access and lab requests go through one Approvals inbox. Everyone can see where a request stands and who it is waiting on.
- Tool access with facility, charge account and owner steps; the PI approves the account.
- Training with a trainer, recurring sessions, training forms and certificates.
- Trainer
- Assigned
- Session
- Tue 20 Oct · 09:00
- Waiting On
- The trainer, to mark training done
Charges That Match The Logbook
Every session is charged to a lab and an account code at the lab's billing class. Directors see usage across facilities without building a spreadsheet.
- Cost centers and pocket IDs, shared across labs, with internal and external rates.
- Usage corrections are audited; service lines and discounts sit on the record.
Ask In Plain Words
The assistant on the website answers from Orbit's own data, and only about what you are allowed to see. Common questions get an instant answer with no model call at all.
- Bookings, status, next free slot, owners, SOP steps and your access requests.
- English, Arabic and Spanish, with typos and short names understood.
Status: in service and currently idle.
The Tool Is In The Cleanroom. So Is Your Phone.
A phone app and a mobile website for the things you do standing at a tool, for every role. Same accounts, same rules, same data as the desktop.
- Today: your bookings and the tool you are on, with Enable and Disable.
- Tools, calendars and My Bookings, with booking, extending and moving.
Today
3Your bookings, and the tool you are on.
Now
09:00 – 11:30 · Cleanroom
Interlock online, relay on
Ends in 1 h 10 min. Extend from the calendar.
DisableLater Today
13:00 – 14:00 · Cleanroom
Training with your trainer. The tool is free, so you can start early.
Enable NowNext
Tue 10:00 – 11:00 · Cleanroom
The Parts That Keep A Facility Running
Issues And Maintenance
Report an issue from the tool; the owner is told. Open, in progress, closed.
Consumables
Levels per tool, low marks, refills and consumable charges.
SOP Quick Steps And Help
Short steps and help files on each tool, published by staff.
Notifications
In app, email or digest, chosen per notice by each person.
Audit Log
Who changed what, and why, for bookings, access and settings.
Health And Backups
API, database and interlock checks, scheduled backups and logs.
Setup Wizard
First facility, labs, units and people, set up in order.
Interlock Boxes
The relay boxes behind each tool, watched from Operations.
Institution Sign-In
Single sign-on through your institution's identity provider.
Facilities, Labs And Bays
Several roles per lab, billing class apart from permissions.
Service Contracts
Contracts and renewals tracked with each tool.
Themes
Light, dark and six more, remembered on every device.
Built Here, For How This Facility Works
Built in-house by facility managers, around the way the facility really works.
Made For The Facility
Built around cleanroom work: interlocks, training steps, account codes and the way staff actually approve.
Your Data Stays Here
Self-hosted on your own servers. Bookings, usage and people never leave the institution.
Local AI, No Cloud
The assistant runs on a model server you host. No cloud AI, no paid AI service.
No Per-Seat Licence
Add every user, trainer and director without counting seats.
Works On Phones
A phone app and a mobile website, for every role, on the same accounts.
Changes Come Fast
A request from the facility is built, tested and shipped by the same team, not queued on a vendor's roadmap.
From New Account To Running A Tool
Request Access
Pick the tool and your lab's account. The request goes to the right people, and you can follow each step.
Get Trained
Your trainer schedules the session and marks it done. Access opens when every step is complete.
Book And Run
Book a time, Enable the tool when you arrive, Disable it when you finish. Usage is recorded for billing.
Each Person Sees Their Own Work
Users
- Book and run tools
- Track access requests
- Bookings, charges and training
Staff
- Approve and train
- Maintenance, issues and consumables
- Service lines and reports
Directors
- Usage across facilities
- Labs, accounts and billing
- What is waiting, and on whom
System Admins
- People, roles and sign-ups
- Interlock boxes, health, backups
- Audit log and assistant settings
One Place For The Whole Facility
Built in-house by facility managers, and changing with the facility.